Attock Refinery Limited’s notice of annual general meeting
Karachi: We are enclosing herewith notice of the Annual General Meeting of the Company to be held on Tuesday, 18th October, 2011. The same has been issued to the shareholders and simultaneously published in the newspapers today i.e. 27th September, 2011.
Kindly also note that the share transfer books of the Company shall remain closed from 11th October to 17th October, 2011 (both days inclusive).
Notice is hereby given that the 33rd Annual General Meeting of the Company will be held at Morgah Club, Morgah, Rawalpindi on Tuesday, October 18, 2011 at 11.30 a.m. to transact the following business:
1. To confirm the minutes of the Thirty Second (32nd) Annual General Meeting held on October 29, 2010.
2. To receive, consider and approve the audited financial statements of the Company together with the Directors’ and Auditor’s Reports for the year ended June 30, 2011.
3. To approve a cash dividend at the rate of 20% (Rs.2 per share) as recommended by the Board of Directors for the year ended June 30.2011.
4. To appoint auditors for the year ending June 30, 2012 and fix their remuneration.
5. To transact such other business as may be placed before the meeting with the permission of the Chairman.
Participation in the Annual General Meeting:
A member entitled to attend and vote at the meeting is entitled to appoint any other member as his/her proxy to attend and vote. Proxies in order to be effective must be received at the Registered Office of the Company, P.O. Refinery, Morgah, Rawalpindi- 46600, Pakistan duly stamped and signed not less than 48 hours before the time of the meeting.
CDC Account Holders will further have to follow the under mentioned guidelines as laid down by the Securities and Exchange Commission of Pakistan:
A. For Attending the Meeting
i. in case of individuals, the account holder or sub account holder and/or the persons whose securities are in group account and their registration detail are uploaded as per the regulations, shall authenticate identity by showing their original Computerized National Identity Card (CNIC), or original passport at the time of attending the meeting.
ii. In case of corporate entities, the Board of Directors’ resolution/power of attorney with specimen signature of the nominees shall be produced (unless provided earlier) at the time of meeting.
B. For Appointing Proxies
i. In case of individuals, the account holder or sub-account holders and/or the persons whose securities are in group account and their registration detail are uploaded as per the regulations, shall submit the proxy form as per the above requirements.
ii. Attested copies of CNIC or the passport of the beneficial owners and the proxy shall be furnished with the proxy form.
iii. The proxy shall produce his/her original CNIC or Passport at the time of the meeting.
iv. In case of corporate entities, the Board of Directors’ resolution/power of attorney with specimen signature of the person nominated to present and vote on behalf of the corporate entity, shall, be submitted (unless it has been provided earlier) alongwith proxy form to the Company.
Closure of Share Transfer Books
Share Transfer Books of the Company will remain closed and no transfer of shares will be accepted for registration from October 11, 2011 to October 17, 2011 (both days inclusive). Transfers received in order at the Shares Department of Noble Computer Services (Pvt.) Limited, 1st Floor, House of Habib Building (Siddiqsons Tower), 3-Jinnah Co-operative Housing Society, Main Shahrah-e-Faisal, Karachi-75350 at the close of business on October 10, 2011 will be treated in time for the purpose of payment of dividend.
Changes in Address
Members are requested to promptly notify any change of address to the Company’s Share Registrar.
For more information, contact:
Attock Refinery Limited
Refinery P.O Morgah,
Tel: (92-51) 5487041-45,
Telefax: (92-51) 5487254,